Privacy Notice for Dreams Empowered Foundation AI Assistant
Last updated: March 12, 2026
1. Introduction
Dreams Empowered Foundation (“we,” “our,” or “the Foundation”) provides this Privacy Notice to explain how information is handled when using the Dreams Empowered Foundation AI Assistant (“the Assistant”). This Assistant is intended for internal organizational use by authorized staff, volunteers, and partners.
We are committed to protecting the privacy and confidentiality of all information processed through the Assistant.
2. Information You Provide
When interacting with the Assistant, users may enter:
Questions, prompts, or instructions
Organizational content
Non‑sensitive donor or student information (as permitted by policy)
Documents uploaded for internal use
Users are responsible for ensuring that any information they provide complies with Foundation policies and applicable privacy requirements.
3. How Information Is Used
Information entered into the Assistant is used solely to:
Generate responses
Support internal operations
Assist with donor communication, program management, and administrative tasks
The Assistant does not make independent decisions. All outputs must be reviewed by staff before use.
4. Data Handling and Storage
The Assistant processes information to generate responses. Depending on configuration, data may be temporarily stored to support functionality such as:
File Search
Document indexing
Conversation context
We do not sell, share, or disclose information processed by the Assistant outside the Foundation, except as required by law.
For details on how Microsoft services handle data, please refer to the Microsoft Privacy Statement.
5. Sensitive Information
Users must not enter:
Social Security numbers
Financial account numbers
Medical or health information
Highly confidential donor or student data
Passwords or authentication credentials
If sensitive information is accidentally submitted, users should notify the Foundation’s leadership immediately.
6. Accuracy and Limitations
The Assistant may generate:
Inaccurate or incomplete information
Misinterpretations of uploaded documents
Outdated or generalized responses
Users must verify all outputs before relying on them for decisions or external communication.
7. Access and Security
Access to the Assistant is restricted to authorized users within Dreams Empowered Foundation. Users must follow all organizational security practices, including:
Protecting login credentials
Avoiding unauthorized sharing of content
Reporting any suspected misuse
8. Third‑Party Services
The Assistant operates on Microsoft technologies. Microsoft may process data to provide the service in accordance with its privacy and security commitments.
Users can review Microsoft’s privacy practices in the Microsoft Privacy Statement.
9. Changes to This Privacy Notice
We may update this Privacy Notice as needed to reflect changes in technology, policy, or organizational practices. Continued use of the Assistant indicates acceptance of the updated terms.
10. Contact
For questions about this Privacy Notice or the AI Assistant, please contact:
tanya.burbank@dreamsempowered.org
